Conducting terminations is one of the toughest jobs for any business owner. Before you sit down with the employee, make sure you have done everything necessary to have the meeting go as smooth as possible.
Before conducting a termination, ask yourself:
- Was the employee clearly told that they needed to improve the behavior? Were they given the time necessary to improve the behavior?
- Was the employee told that failure to improve may result in termination?
- Is there documentation on all of the activities leading up to the termination?
- Does your Employee Handbook outline that this action may result in termination?
- Would any other employee be terminated for the same activities?
- Is the termination being conducted in a timely manner, as to the final incident?
- Will a final paycheck be ready in accordance with your State’s final pay rules?
- Will the employee be surprised by the termination?
If the answer is “no” to any of the above questions, reconsider the fairness of the termination.
When conducting a termination meeting, be sure to:
- Hold the meeting in a private area
- Be sure to avoid any public humiliation for the employee
- Be brief and to the point
- Don’t allow the discharge to turn into an argument
- Have an appropriate witness, if available
- Escort the employee off company property
- Don’t discuss the discharge with other employees
- Document with sign off if possible