IDENTIFY POSITION NEEDS

Review or create a job description for your position.  Ensure that all tasks and responsibilities are listed. Determine the hours, days and wage for the position, as well as any required education, licenses or certifications.


POST ADVERTISEMENT
Post your open position on a popular job search site, such as www.craigslist.org.  Also be sure to post the job opening on your own website and share this information with business networks.  Don’t forget to include the general location of your business and instructions for how you would like candidates to respond to your posting.


REVIEW RESUMES
Review received resumes in batches and eliminate candidates which don’t meet your basic requirements. Review resumes for red flags such as frequent job hopping or significant gaps in employment.  Review resumes for style and grammar if design or writing skills are required for the position.


PHONE SCREENS
Conduct a phone screen for all candidates that meet your screening requirements.  Create a list of 4 or 5 questions to be asked of all phone screened candidates and take notes when screening each candidate.  Be sure to confirm that hours, wage & location are acceptable for the candidates.


INTERVIEWS
Schedule face to face interviews with your best candidates.  Have candidates fill out a standard Employment Application upon arrival to the interview.  Create a list of 10 to 12 questions you will ask of each candidate and take notes during the interviews.  Give all interviewed candidates a timeline for when you believe you will be making your final decision on a job offer.


CHECK REFERENCES
Determine your preferred candidate and request that they provide you with three professional references who can speak to the candidate’s abilities in the workplace.  Call references and take notes using a standard reference check form.


OFFER LETTER
Create and submit an offer letter to your selected candidate.  Specific the position title, start date, wage and any requirements that are conditions of employment, such as pre-employment drug screens or background checks.  Ask candidate to sign and return the letter to you within 5 business days if they choose to accept the offer.

CONTACT CANDIDATES NOT SELECTED
Call or email each candidate brought in for interview to notify them that they were not selected for the position.


ORIENTATION  
Be prepared for your new employee on their first day.  Have the employee fill out an I-9 form, W-4, Benefit Enrollment documents and any other paperwork you require of employees.  Go over your Employee Handbook with the new employee and make sure that they have plenty of time to ask questions regarding your policies and procedures.


ON-GOING  
Make sure your new employee is given appropriate training and is allowed a reasonable amount of time to learn their new job.  Schedule regular performance evaluations to monitor performance and provide feedback.


CONTACT PACIFIC HR IF YOU WOULD LIKE ASSISTANCE WITH YOUR HIRING PROCESS

Services include:

  • Job Description Creation

  • Job Posting Services

  • Resume Review

  • Phone Screens

  • Training on the Interview Process

  • Creation of Interview Questions

  • Reference Checks